Participant/Exhibitor is encourage to ‘follow and like’ I-RICE fb page for any updates or announcement made by the organizer.

 

RULES AND REGULATIONS OF THE COMPETITION

 

1. The exhibition competition is conducted in two modes via physical mode and virtual mode. Participants shall decide the attending mode during the online registration.

2. Booth will be provided for the participant who attend the exhibition physically.

3. Both poster and video need to be displayed during the exhibition for both online and offline participants.

4. The poster design and video shall be original work. An entry shall be disqualified if it is found that the submission is not an original work/has been plagiarized/copied. The organizer shall not be responsible for third-party claims against the submission.

5. Participants shall own all prototypes, posters, and videos submitted for this competition.

6. The project shall not contain elements that could be considered sensitive or offensive to any race, religion, or culture.

7. The individual participant shall bear all costs associated with the participation in this competition while proof of submission shall not be construed as proof of receipt.

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POSTER AND VIDEO SPECIFICATIONS

 

Poster Specification:

1. Participants may download the poster template here. (Size A0)

2. Each physical exhibitor must display a poster during the exhibition.

 

Video Specification:

1. The video needs to be uploaded to the event website together with the poster for each participant.

2. Presentation must be in English.

3. The details must be included in the video presentation:

   • Institution's Name

   • Project Title

   • Participation Category

   • Names of Inventors

   • Objectives, Problem Statements, Description of your Product/Design/Idea, and other relevant information

4. Video Settings:

   • Video must be uploaded to the YouTube channel. Please set the privacy setting to 'UNLISTED' if you want to restrict the audience to those who have the link only.

   • Must be uploaded as one single file with high definition (HD).

   • Duration: Maximum of 5 – 10 minutes.

5. Make sure the video has:

   • Clear sound and lighting.

   • Minimum background noise.

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SUBMISSION FORM, AND DURATION OF COMPETITION

 

1. Online submissions for the softcopy of editable poster and video must be referred to the latest announcement on the event website.

    2. The submission will close at 11.59 pm on 19th August 2025.

    3. Physical participants shall set up booth on 27th August  2025, 1 pm – 6 pm, at Sutera Mall JB, Malaysia.

    4. The physical exhibition will be on 28th – 30th August 2025.

    5. The virtual exhibition will be starting from 12th August 2025 - 15th August 2025. Judging committee             will arrange an interview session (12th - 15th August 2025) if needed.

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JUDGING COMMITTEE

 

1. The evaluation of all submissions will be made by a specially appointed Judging Committee.

2. All submission is subject to the FINAL DECISION of the Judging Committee.

3. The Judging Committee has the right to disqualify a submission at any time if an entry does not fulfill the stipulated rules and regulations.

4. By entering this competition, participants agree to the stipulated rules and regulations and shall not make claims against the organizer.

5. The Judging Committee has the right to not select a winner from among the submissions of this competition if the judging committee decides that no submission is worthy of winning.

6. The decision of the Judging Committee shall be final. Further calls, letters, and emails shall not be entertained.

7. Each group is evaluated in accordance to these criteria:

   • Idea, Design, and SDG Elements (30%)

   • Novelty and Originality (10%)

   • Applicable and Commercial Value (10%)

   • Quality of the Overall Project (20%)

   • Poster Design (10%)

   • Demonstration (10%)

   • Presentation (10%)

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COMPETITION PRIZE

 

1. There are six categories:

   • Education

   • Information Technology & Computer Sciences

   • Engineering and Sciences

   • Agriculture

   • Medical & Health Sciences

   • Creativity/ Art & Design

 

     2. Following are the prize to be won for each category:

         - Grand Prize Award (Total up to RM1000) & Certificate

         - Special Award Medal & Certificate

         - Gold medal & certificate

         - Silver medal & certificate

         - Bronze medal & certificate

         - Participation certificate

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     3. Each project participation entitles one (1) participation certificate.

     4. Each participation from institution entitles one (1) appreciation certificate.

     5. Surcharge, including postage fee will be applied for additional certificates and medals for virtual               participants. The expected delivery period is due up to two (2) months.

     6. For physical mode, the additional certificates can be collected on the same day at the counter                   once the payment has been made.

     7. A prize-giving ceremony will be organized on 30th August 2025.

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Booth Allocation Details

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1. Each 3m x 3m booth accommodates 2 projects

2. If an institution/school submits only 1 project, it will share the booth with another institution/school’s project

3. If an institution/school submits 2 projects, both projects will be placed together in one booth

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Award Ceremony & Gala Dinner Night Attendance​

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1. Only one (1) representative from each project in the Tertiary and Open Categories is allowed to attend.

 

For the Tertiary and Open Categories, only one (1) participant per project is eligible to attend the Award Ceremony & Gala Dinner Night, which will be held at the Multi-Purpose Hall, Southern University College on 30 August 2025, starting at 6:30 PM.
This policy is due to limited seating. Please nominate your project’s representative accordingly.

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